Privacy Policy

Last updated on 21st July 2021

1. Corporate Commitment to Privacy

Kenz Innovation HCM (“Company” or “We”) respects your privacy and is committed to protecting it through our compliance with this policy. This Privacy Policy describes how we collect, use, disclose, store and otherwise process information through https://kenzinnovationhcm.com and through the products and/or services provided by or through Kenz Innovation HCM (collectively “Services”). In addition, this policy states how you can control the collection, correction and/or deletion of information. We will not use or share your information with anyone except as described in this Privacy Policy.

2. Scope

This Privacy Policy applies to personal information and other information collected by Kenz Innovation HCM or its service providers from or about:

  • visitors to, or users of, its websites.
  • current customers using the Services pursuant to a written agreement with Kenz Innovation HCM.
  • service providers and business partners.
  • other third-parties that use the Services, including without limitation the end users of prospective and current customers.
  • prospects using the website or application for demo purpose.

This policy does not apply to information collected by:

  • The Company offline or through any other means, including on any other website operated by the Company or any third party; or
  • Any third party, including through any application or content (including advertising) that may link to or be accessible from or on the Website.

3. Consent

Kenz Innovation HCM collects personal information about you in connection with many of our services. When working or using our company, you may be prompted to make an account which may hold personal information such as your name, mailing address, email address. We may use your Personal Data to contact you with newsletters, marketing or promotional materials and other information that may be of interest to you. Prior to collecting this information, Kenz Innovation HCM will obtain your consent. At any point in time, you may opt out of receiving any, or all, of these communications from us by following the unsubscribe link or instructions provided in any email we send or by contacting us.

4. Information We Collect

Definition of Personal Information

A Personal information refers to any information relating to an identified or identifiable natural person, such as an identification number, physical, social identifiers or any such information which in our possession or likely to come into our possession.

Personal Information we collect on our Website (https://kenzinnovationhcm.com ):

While using our Services, we may ask you to provide us with Personal Data. Such Personal Data may include, but is not limited to:
Email address
First name and last name
Phone number
Address, State, Province, ZIP/Postal code, City
Cookies and Usage Data

Information We Collect from our Application (https://mykenzinnovationhcm.com ):

Kenz Innovation HCM Application collects information that identifies, relates to, describes, references, is capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular consumer or device (“personal information”). This personal information is stored and processed in North Virginia (U.S), and in other U.S locations for back-up and recovery purposes or to enable us to offer you certain services. Our Application collect personal & professional information to support our business functions & for the purpose of providing services under Benefit Administration, HRIS & Payroll system. We have collected the following categories of personal information from its consumers within the last twelve (12) months:

Type of information collected Source of information Use of information
Personal Identifiers Directly from Employer Employee Benefits and Payroll. Business-to-Business Transactions
Professional Information Directly from Employer Employee Benefits and Payroll
Government identifiers Directly from Employer Employee Benefits and Payroll
Individual attribute identifiers Directly from Employer Employee Benefits and Payroll
Children’s information Directly from Employer Employee Benefits and Payroll
Other unique identifiers Directly from Employer Employee Benefits and Payroll. Business-to-Business Transactions

Definition of Non-Personal Information

We may also collect information that is related to you but that does not personally identify you (“Non-personal Information”). Non-personal Information also includes information that could personally identify you in its original form, but that we have modified (for instance, by aggregating, anonymizing or de-identifying such information) in order to remove or hide any Personal Information.

Information Collected Automatically

Kenz Innovation HCM may also collect Technical Information about you when you visit our websites, which your web browser automatically sends whenever you visit a website on the Internet. “Technical Information” is information that does not, by itself, identify a specific individual but which could be used to indirectly identify you. Our servers automatically record this information, which may include browser type, browser language, and the date and time of your request. Gathering your information helps us ensure our websites and other services work correctly and support out customer analytic efforts. Examples of such information:

Cookies -

Kenz Innovation HCM may use cookies to operate and improve our website as well as to simplify the interaction with you. When you visit our websites, our servers send a cookie to your computer or mobile device to help personalize your experience and advertisements. Cookies help us better understand user behavior and facilitate effectiveness of advertisements. Cookies only stand to recognize your web browser but information collected from cookies is not personally identifiable.

What Are Cookies?

Also known as browser cookies or tracking cookies, cookies are small, usually encrypted text files, located in your browser's directory.

They are used by publishers on the Internet to help users navigate websites and perform certain functions. Thanks to their core role of enhancing usability or site functions, completely disabling cookies may prevent users from using certain websites.

This is how some sites know when you return and keep you logged in, or will display a particular page that you like. Often a cookie may be used to show some content only once – say a popup or pop-under or some other advertisement that shows only the first time you visit a site and not every single time you change pages or revisit.

Cookies are created when your browser loads a particular website. The website sends information to the browser which then creates a text file. Every time the user goes back to the same website, the browser retrieves and sends this file to the web server.

Cookies are created not only by the website that the user is browsing at any particular moment, but also by other websites that run ads, widgets, or other page elements. These cookies govern how the ads appear or how the widgets and other elements function on the page.

Standard uses for browser cookies

Websites set cookies to help authenticate a user if the user logs into a secure area of a website. Login information or credentials are stored in a cookie so that the user may enter and exit the website without having to re-type the same login information over and over again.

Session Cookies

Session Cookies are used by the web server to store information about user page activities so users can easily pick up where they left off on the server's pages. Without using such cookies, a webpage cannot ‘remember' where you were on your last visit – this can only be done with the use of session cookies. Session Cookies tell the server what pages to show the user so the user doesn't have to remember where he/she left off or start navigating the site all over again. Session Cookies function almost like a "bookmark" when used on such a site. Similarly, cookies can store ordering information needed to make shopping carts work instead of forcing the user to remember all the items the user put in the shopping cart. This is very useful if your system experiences a disruption in connectivity or your computer ‘crashes' while you are in the process of filling a shopping cart.

Persistent or tracking Cookies

Persistent Cookies store user preferences. Many websites allow users to customize exactly how information is presented through site layouts or themes. These customizations make the site easier to navigate and/or lets user leave a part of the user's "personality" at the site.

Cookie security and privacy issues

Cookies are NOT viruses. Cookies use a plain text format. They are not compiled pieces of code so they cannot be executed nor are they self-executing. Accordingly, they cannot make copies of themselves and spread to other networks to execute and replicate again. Since they cannot perform these functions, they fall outside the standard virus definition.

Cookies CAN be used for malicious purposes though. Since they store information about a user's browsing preferences and history, both on a specific site and browsing among several sites, cookies can be used to act as a form of spyware.

The way responsible and ethical web developers deal with privacy issues caused by cookie tracking is by including clear descriptions of how cookies are deployed on their site. Privacy Policy Online strives to help web developers generate clear and easy-to-understand information for web publishers to include on their web pages.

Usage Data

We may also collect Usage Data whenever you visit our Services or when you access the Services by or through a mobile device. This Usage Data may include information such as your computer’s Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Services that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

When you access the Services with a mobile device, this Usage Data may include information such as the type of mobile device you use, your mobile device unique ID, the IP address of your mobile device, your mobile operating system, the type of mobile Internet browser you use, unique device identifiers and other diagnostic data.

5. How we use your information:

Kenz Innovation HCM uses your personal information to provide you products and services, such as to fulfill your requests for products or to help us personalize our offerings to you. We may use or disclose the personal information/non-personal information we collect for one or more of the following business purposes:

  • To provide and maintain our services.
  • Responding to Customer-To respond to reviews, comments, or other feedback you provide us.
  • Understand Customer Behavior- To better understand customer behavior so that we may improve our marketing and advertising efforts and to improve the distribution of our products and services.
  • To monitor the usage of our Services.
  • Personalize Offerings- To help us personalize our service offerings, websites, mobile services, and advertising.
  • To provide customer support.
  • Gather and analyze - To gather analysis or valuable information so that we can improve our Services.
  • Industry Benchmarking- For industry benchmarking and analysis consistent with our legitimate business purpose.
  • Fulfill Requests- To detect, prevent and address technical issues, to fulfill your requests for products and services and communicate with you about those requests.
  • Communicating with you – To notify about changes to our services, to respond you Contact Requests, deliver news, updates, alerts & notifications according to your subscription
  • Legal- To comply with legal and/or regulatory requirements.

Promotional Messaging or Advertising

Kenz Innovation HCM uses your contact information to recommend products and services that might be of interest to you, to send you marketing and advertising messages such as newsletters, announcements, or special offers or to notify you about our upcoming events.

Ability to Opt-In to Promotional Messaging or Advertising

Kenz Innovation HCM allows you to opt-in to receive advertisements based on your interests. If you do not opt-in, you will still receive advertisements but they will not be tailored to your interests.

6. Disclosure of Personal Information

We use and disclose this information for the business purposes described in this Privacy Policy, including: provision of Services under Benefit Administration, HRIS & Payroll, detect security incidents and prevent fraud, debug and repair errors, maintain your account, provide customer service, process or fulfill orders and other activities to improve our service, show advertising, market our services, and understand how users interact with our services.

7. Security Measures Taken to Protect Personal Information by Kenz Innovation HCM

Security of all information is of the utmost importance for Kenz Innovation HCM. Kenz Innovation HCM maintain administrative, technical and physical security measures to provide reasonable protection for your personal data against losses, misuse, unauthorized access, unauthorized disclosure and alteration. Nevertheless, such security measures cannot prevent all loss, misuse or alteration of personal information and we are not responsible for any damages or liabilities relating to any such incidents to the fullest extent permitted by law. In the case of a data breach, we will notify you without delay of any loss, misuse or alteration of personal information that may affect you. Refer our Breach Notification Policy & HIPAA Privacy Policy

8. Security Measures to Protect Personal Information by Third Parties

We require that our third-party service providers and channel partners agree to keep all confidential information we share with them and to use the information only to perform their obligations in the agreements we have in place with them. These third-party service providers and channel partners are expected to maintain privacy and security protections that are consistent with Kenz Innovation HCM privacy and information security policies.

9. Data Retention and Storage

Kenz Innovation HCM will retain your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes and enforce our legal agreements and policies.

Kenz Innovation HCM will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of our Services, or we are legally obligated to retain this data for longer periods.

10. Collection of Information from Children

We recognize the importance of protecting the privacy and safety of children. Our website and services are primarily directed towards the general audience and are not directed towards children. We do not knowingly collect information about children under the age of 18 without the consent of a parent or guardian, however there may be instances where a parent or guardian opts, at their sole discretion, to upload and/or store such information (such as adding a dependent to an insurance policy). If we become aware that we have collected Personal Data from children without verification of parental consent, we will take steps to remove that information from our servers.

11. Location of Data Processing/Storage

Personal information collected about EU data subjects via our website or our Services is processed in the United States by Kenz Innovation HCM or by a third party acting on our behalf. When you provide personal information to Kenz Innovation HCM, you consent to the processing of your information in the United States. Our application and website are hosted in the United States.

California Privacy Rights

If you are a California resident, then under this Privacy Policy and pursuant to the California Consumer Privacy Act (CCPA), you have the following rights:

  • To know what personal data we hold about you
  • To access the personal data without charge
  • To know whether we sell or share their personal data (and if so, who gets it)
  • To demand not to sell your personal data
  • To demand deletion of your personal data
  • To exercise these rights without it affecting the services and prices we offer

You may have the right to access and limit the use and disclosure of your personal data. If you would like to express your point of view, or otherwise obtain further information, contact us writing at compliance@kenzinnovationhcm.com. If at any time your personal information changes, notify us and we will update your contact information. Please note, at any time, if you desire to obtain or transfer your information, we will provide you with your personal data in a structured and commonly used electronic format.

Acceptance of these terms

By using this Site, you signify your acceptance of this Privacy Policy. If you do not agree to this Privacy Policy, please do not use our Site. Your continued use of the Site following the posting of changes to this policy will be deemed your acceptance of those changes, so please check the policy periodically for updates.

Contact us

If you have any questions about this Privacy Policy, please contact us at compliance@kenzinnovationhcm.com

This Privacy Policy is Last updated on 21st July 2021